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Procedure for Requesting Edits to University Policy That Are Non-substantive or Legally Required

  1. The policy sponsor or designee requesting edits to a University Policy that are non-substantive or required by law or another rule with which the University must comply contacts the University Policies Website Coordinator in writing with a description of the requested change.
  2. The Policies Website Coordinator notifies OGC of the requested change.
  3. The OGC determines if the requested change is non-substantive and informs the Policies Website Coordinator.
  4. If the change is found to be substantive, the Policies Website Coordinator informs the person requesting the change and directs the person to follow the Procedure for Creating or Revising University Policy.
  5. If the change is deemed non-substantive, the Policies Website Coordinator notifies the person requesting the change.
  6. The OGC may also initiate a non-substantive change and send the updated policy or a redline version to the Policy Website Coordinator, along with a written description of the legal basis, if applicable. 
  7. If the non-substantive change is initiated or approved by the OGC, the Policy Website Coordinator will make the requested change on the University Policies Website.
  8. The Policy Website Coordinator, the OGC, and relevant administrators will determine any needed notifications to the UA community.
  9. The Policies Website Coordinator will add the revised policy to the list of policies updated in the last year.