Departments, units and other official University organizations may engage in the sale of commercially available goods, services and in the sale or lease of University facilities and equipment to campus guests or to entities outside the University community provided the following criteria or guidelines are met:
1. The goods and services offered or provided are:
a. Products or by-products of the educational, research or outreach mission of the University and the department/unit; or
b. Not practically available from private enterprise; or
c. Mandated by state law or provided to meet a public good or need; or
d. Not prohibited by Arizona Board of Regents Policies and Procedures.
2. Goods and services offered shall be part of legitimate educational and/or research program(s).
3. The University may allow the use of its facilities by the external community pursuant to Arizona Board of Regents policies 7-202 and 7-306. The rates charged for the use of University facilities and the equipment therein shall be in accordance with Arizona Board of Regents policy 7-203. These rates should reflect consideration of the fair current market value of comparable facilities, actual expenses incurred in providing the space (operations, maintenance, and deferred maintenance).
4. The use of University equipment for non-University purposes and the rates charged for such use shall be governed by University policy.
5. Except as provided in Arizona Board of Regents policy 6-908 (Intellectual Property Policy) and 6-909.10 (Technology Transfer), goods and services shall not be offered to the general public unless their costs reflect the full direct and indirect costs and are priced at not less than current market value.
6. The existence of the commercial sales activity is not solely due to the department having excess capacity.
7. The advertisement of goods, services, or facilities and equipment shall be only through officially recognized University publications and/or media sources, except when necessary to further the mission of the unit. Exceptions to this guideline are authorized if the general public is the intended audience for activities such as athletic events, UA Presents events, and other entertainment events as well as activities required for the fulfillment of educational requirements in areas such as music, theater arts, etc. or fundraising.
8. Certain activities, which otherwise would be prohibited, are permitted if the provisions of the goods, services or facilities to the general public offers a valuable educational, research or public service experience for students, or fulfills the public service mission of the University. Examples of such endeavors are: the sale of advertising for the student newspaper (Arizona Daily Wildcat), instruction in recreational sports such as scuba diving and golf, the operation of the Flandrau Science Center, or the operation of the Student Union and B ookstore . On the other hand, activities engaged in simply to generate revenue to support a University department or endeavor normally do not qualify. Examples of such activities are: the sale of advertising to support a newspaper such as Lo Que Pasa, which does not employ primarily students in its production; the use of University research facilities to provide routine laboratory services to the public which are available from other sources; or the provision of "surplus" products on a regular basis for the primary purpose of producing revenue. If you have questions about an activity, contact the Office of the General Counsel.
9. Property that is excess to the needs of University units shall be disposed of in accordance with official University policy and in a lawfully and commercially reasonable manner.
10. The University unit that is primarily responsible for the disposal of excess property is the Procurement and Contracting Department's Surplus Property Unit. The on-line address of this unit is http://web.arizona.edu/~pacs/surplus/home.html
11. Department/unit requests to engage in the initial (first-time) sale of a particular good or service shall be submitted to the office of the Senior Vice President for Business Affairs for review and approval.
12. Sales by the University pursuant to the intergovernmental agreements are not governed by these guidelines and shall proceed in accordance with state law.
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