UNIVERSITY BUSINESS PRACTICES GUIDELINES - Sales to the Internal Campus Community

 

University units/departments and recognized student organizations may engage in the sale of goods and services to students, faculty, staff and invited guests, and use/lease of University facilities (buildings and structures) that are practically available from private enterprise, provided the following guidelines are met.

 

1. The goods and services provided:

 

a. are substantially and directly related to the University's instructional, research and public service mission; or

 

b. are relevant to the sponsoring of University recreational, cultural or athletic events, and/or providing food concessions and services; or

 

c. involve items bearing unique University identification; or

 

d. involve service and/or product categories specifically authorized by the Arizona Board of Regents

2. The facilities (buildings, structures, equipment) provided must meet the criteria outlined in subparagraphs 1.a and 1.b above.

 

3. Consistent with paragraphs 1 and 2 above, the provision of such goods, services and facilities to the University community by auxiliary and non-auxiliary units should:

 

a. enhance mission accomplishment and service/product availability; and

b. be of high quality and offered at a fair reasonable price; or

c. result in a savings to the University or its student body, faculty and staff; or

d. represent a special convenience to faculty, staff, students and other members of the University community; or

e. not involve the sale of goods and services to staff, faculty and invited guests solely because of excess capacity.

4. The advertisement of goods, services, or facilities and equipment shall be only through officially recognized University publications and/or media sources, except when necessary to further the mission of the unit. Exception to this guideline is hereby granted if the general public is the intended audience for activities such as athletic events, UA Presents events, and other entertainment events as well as activities required for the fulfillment of educational requirements in areas such as music, theater arts, etc. or fundraising.

 

5. The implementation of these guidelines requires:

 

a. The submission to the Senior Vice President for Business Affairs for review and approval of requests to engage in the initial (first time) sale of a particular good and/or service and the use of facilities and/or equipment:

1. Requests shall be submitted at least 120 days prior to the desired date to begin sales;
2. Requests shall include a complete description of the proposed activity (including but not limited to all appropriate supporting documents, letters of support, financial analysis, specific benefits to campus community, overall rationale); and
3. Requests must demonstrate, through documentation, how the guidelines noted in numbered paragraphs 1, 2 and 3 above are to be met.

b. That any appeal against a decision employ the established University internal appeals process.

 

 

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